Committees at First Baptist Bonifay

PRINCIPAL FUNCTION

The Baptism Committee will assist the Pastor in preparing for and administering the ordinance of Baptism. The committee will be nominated by the church Nominating Committee and elected by the church.

RESPONSIBILITIES

1. To assist the Pastor in administering Baptism.

2. To be responsible for seeing that the Baptistry is filled, and heated if needed, at the scheduled time.

3. To purchase supplies as needed such as waders, gowns, towels, etc. working within the approved budget.

4. To assist candidates for Baptism in any way which would be helpful.

POLICIES & PROCEDURES

1. The gowns, towels, and handkerchiefs will be laundered on a rotating basis by members of this committee.

2. Newly baptized members will be given a Certificate of Baptism by the church office.

3. Baptism robes and towels are to be used solely for the purpose of Baptism.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually once a month

PRINCIPAL FUNCTION

The Bereavement Committee will be nominated by the church Nominating Committee and elected by the church. Its purpose is to assist the Pastor in ministering to church members who have lost loved ones, by providing meals.

RESPONSIBILITIES

1. Visit bereaved family.

2. Determine ministry need (usually food).

3. Plan meal(s)as needed.

4. Call church members to supply food.

5. Be available to serve, clean up, and help return dishes, if needed.

POLICIES & PROCEDURES

1. Chairman of Bereavement Committee calls planning meeting.

2. Individual members of committee call church members for food.

3. Pre-determined committee members are on hand in the home or wherever meal is served the day of the funeral to assist in recording food, organizing serving, cleaning up and storing excess food, and returning dishes, if needed.

4. Follow-up visits may be needed to assist in other ways.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually once a month

PRINCIPAL FUNCTION

The Building and Properties Committee will be responsible for all the buildings and parking lots owned by First Baptist Church.

Persons serving on this committee will be nominated by the Nominating Committee and elected by the church.

RESPONSIBILITIES

1. To be responsible for all buildings and parking lots owned by the church.

2. To make needed repairs and to bring recommendations to the church for the purchase of new equipment.

3. To maintain an inventory of equipment of the church.

4. To make an annual budget request to the Stewardship Committee concerning needed funds for the year and to expend funds in

keeping with approved church policy.

5. To review and approve or deny requisitions for equipment.

6. To interview for custodial employment and make recommendations to the Personnel Committee such employment under the guidance of the Pastor.

7. To supervise the work of the custodial staff.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually once a month

PRINCIPAL FUNCTION

The Constitution and By-Laws Committee shall be nominated by the church Nominating Committee as a standing committee. Their purpose is to make recommendations to the church of any changes to the Constitution and By-Laws and/or the Policies and Procedures Manual and maintain an up-to-date record of said changes. This committee shall consist of three members.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually a few times a year

PRINCIPAL FUNCTION

The Children's Committee will be nominated by the church Nominating Committee and elected by the church. This committee's purpose is to assist the Children’s Minister in whatever way necessary to implement the plans and activities for children. Anyone working with the children will be required to have a background check.

RESPONSIBILITIES

1. To assist the Children’s Minister in whatever way possible to implement plans and activities for the children of the church.

2. To attend monthly meetings and share ideas and thoughts regarding plans for the children.

3. To attend all children’s activities planned and sponsored by this committee, if at all possible. Each member may be asked to chaperone at activities on a rotating basis.

4. To prepare a yearly budget request listing trips, fellowships, summer activities, etc. and present budget request to Stewardship Committee.

POLICIES & PROCEDURES

1. Recommend policies for children.

2. Recommend and purchase furnishings and supplies.

3. Coordinate space used for children.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually quarterly

PRINCIPAL FUNCTION

The Counting Committee will be nominated by the church Nominating Committee and elected by the church. The Counting Committee along with the financial secretary shall be responsible for the receipt of all funds coming to the church.

RESPONSIBILITIES

1. Upon receipt, funds will be secured in locked bank bags and placed in the bank until the financial secretary and the Counting Committee meet (weekly or more frequently as needed) to count, record, and deposit funds.

2. All receipts will be itemized and balanced on "counting sheets".

3. Deposit tickets shall be prepared with a breakdown of budgeted receipts, designated receipts, and expense reimbursements.

4. Copy of the deposit ticket with itemized information on designated and expense items along with total budget receipts will be used by the financial secretary for posting.

5. Offering envelopes shall be kept by the financial secretary for the year.

6. "Counting Sheet" records shall be maintained in dated sequence by the financial secretary and cross-referenced to date of receipts and deposit tickets.

7. Giving records will be posted from the "Counting Sheets" by the financial secretary.

8. Summary of giving accounts (budget, designated, and expense reimbursement) should cross reference with deposit.

9. In order to comply with Internal Revenue Service requirements, all receipts for love offerings or any other special offering will be handled through the Counting Committee and financial secretary and run through the church’s accounting system. This allows for proper documentation for Internal Revenue Service reporting.

Note: Visiting dignitaries should provide SS# and address so payment can be mailed the following week.

HOW OFTEN DOES THIS COMMITTEE MEET?
Weekly, on a rotating schedule of one month on and two months off.

PRINCIPAL FUNCTION

The Hostess Committee will be nominated by the church Nominating Committee with suggestions from the Church Hostess and Co-Hostess and elected by the church. The Hostess Committee will assist the Pastor in planning and presenting special fellowships and meals as needed. The Hostess Committee will insure that any employee who prepares meals for the church has the necessary health certificates.

RESPONSIBILITIES

1. To assist the Pastor and church in performing acts of hospitality as called for by the church and Pastor.

2. To plan and prepare social activities for the church.

3. To inventory and maintain supplies and equipment used by the committee for church activities.

4. To make recommendations regarding needs and/or use of supplies and equipment as they pertain to activities of the church.

5. To make an annual budget request to the Stewardship Committee concerning funds for the new year.

6. Additional information is found under the Building and Properties Committee.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually quarterly

PRINCIPAL FUNCTION

The Insurance Committee will be nominated by the church Nominating Committee and elected by the church. This committee will check into the insurance program and bring a report back to the church.

RESPONSIBILITIES

1. Check at least annually the total value of all properties owned by the church and provide the proper insurance coverage on each.

2. Make necessary inspections of all properties and keep the Pastor and Building and Properties Committee informed as to the conditions that may need attention to make risk favorable from an insurance standpoint.

3. Determine that the employed personnel of the church are properly covered with Workmen’s Compensation Insurance.

4. Determine that the church is protected with comprehensive public liability, burglary, and safe insurance, bonds on employees, and any and all forms of insurance that may be deemed necessary at all times.

5. Prepare an annual insurance budget and recommend it to the Stewardship Committee.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually once a year

PRINCIPAL FUNCTION

The Lord's Supper Committee will be nominated by the church Nominating Committee and elected by the church. Funds for operation of this committee will come from budget resources.

RESPONSIBILITIES

1. Maintain an adequate inventory of materials and supplies.

2. Determine equipment needs and make recommendations to the church concerning those needs.

3. See that all equipment and materials are available and in place prior to each observance of the Lord's Supper.

4. See that all equipment is gathered, cleaned, and stored after each observance of the Lord's Supper.

5. Work with the Pastor in developing dates when the ordinances will be observed throughout the year and decide whether the Lord's

Supper will be celebrated in the morning or evening worship service.

6. Assist the Pastor in evaluating the observance of the ordinance and planning special approaches to observe the ordinance which will bring out its full meaning.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually quarterly

PRINCIPAL FUNCTION

The Men’s Ministry is a Christ-centered ministry dedicated to the unity of men through a relationship with Christ and one another. The Men’s Ministry has many activities throughout the year for fellowships: dinners, fish fries, wild game dinners, breakfasts, and other events. This Committee is nominated by the Nominating Committee and elected by the church.

RESPONSIBILITIES

The Men’s Ministry Committee is responsible to the Associate Pastor/Men’s Minister for assisting the church program organization in planning, conducting, and evaluating comprehensive programs for men’s ministry.

POLICIES & PROCEDURES

1. Visit homes where there are prospects for men’s ministry programs at the church.

2. Enlist workers, train leaders, give direction to visitation, absentees follow-up, promotion of the men’s ministry program and other related duties to the men’s ministry of the church.

3. Work with the Men’s Ministry Coordinators, Church Council, division coordinators, and other leadership groups in the planning of the church calendar, particularly as it relates to the men’s ministry program.

4. To coordinate budget preparation with the Men’s Ministry Coordinators for his assigned program ministry; administer the approved budget in these areas.

HOW OFTEN DOES THIS COMMITTEE MEET?
Quarterly

PRINCIPAL FUNCTION

The Music Committee is to work with the Minister of Music in matters relating to policies in the church music program. This committee will not supervise the work of the Minister of Music as this person is under direct supervision from the Pastor. The committee will be nominated by the Nominating Committee and elected by the church.

RESPONSIBILITIES

1. To assist the Minister of Music in developing policies such as those regarding music equipment, music facilities, and visiting choirs.

2. To assist the Minister of Music in evaluating the overall music ministry and in investigating areas in which the music ministry may expand its ministry to the church and community.

3. To assist the Minister of Music in discovering new talent in our community for both choirs and leadership positions.

4. To assist the Minister of Music in providing for special training in the area of church music for both the congregation and church musicians.

5. To assist the Minister of Music in identifying needed resources and in preparing budget requests when called upon by the Minister of Music.

6. To assist the Minister of Music by serving as a liaison between the music ministry and the congregation by acquainting the church with the needs of the music ministry and by acquainting the music ministry with the needs of the congregation.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually quarterly

PRINCIPAL FUNCTION

The Touching the Future Committee will be nominated by the church Nominating Committee and elected by the church. This Committee’s purpose is to seek the Lord’s guidance to touch the future of our community through prayer and planning of space and buildings to be used for ministry 20-25 years in the future.

RESPONSIBILITIES

1. Study land.

2. Gather information and create master plan (design/property layout).

3. Bring plans/renderings back to church membership for discussion and vote.

PRINCIPAL FUNCTION

The Nominating Committee will lead the church in filling all church elected leadership positions filled by volunteers. The Nominating Committee will be composed of six members who serve three year terms on a rotation basis. Two members will rotate off each year and the Pastor will nominate two new members to replace them. Committees are nominated on a three-year rotation system.

RESPONSIBILITIES

1. This committee will nominate for election by the church the Sunday School Director, Discipleship Training Director, Men’s Ministry Director, and Woman's Missionary Union Director.

2. This committee will nominate for election by the church all church officers and standing church committees with the exception of the Nominating Committee. Each standing committee will elect its own chairman.

a. Church Treasurer: This office shall be elected by the church on the recommendation of the Nominating Committee for a one-year term and may be re-elected for subsequent one-year terms. The Treasurer shall be responsible for assisting the ministerial staff and the financial secretary in accounting procedures: aid in establishing, revising, and updating financial reports to insure that expenditures are consistent with the budget approved by the church. The Treasurer shall serve as an ex-officio member of the Stewardship Committee, and will be available to sign checks and other financial documents.

b. Church Clerk: This office shall be elected by the church on the recommendation of the Nominating Committee for a one-year term and may be re-elected for subsequent one-year terms. The Church Clerk shall be responsible for recording and reporting minutes of any and all business meetings conducted by the church.

3. This committee will recommend the formation of additional standing committees when appropriate.

4. This committee will receive orientation and instructions from the Pastor, or from the person he shall so designate, pertaining to organizational procedures and policies to follow.

5. All ministers on the church staff are ex-officio members of the Nominating Committee.

POLICIES & PROCEDURES

1. Plan initial meeting.

2. Share names of church members who would like to serve on committees.

3. Make personal contacts with these members.

4. Report back to the Committee with the names.

5. Present names to the church.

Note: A distinction is made between Administrative Committees and Service Committees according to the following guidelines:

• Administrative Committees include Stewardship, Personnel, and Building and Properties and will consist of six members. Rotation will be decided by the Nominating Committee .

• Service Committees consist of all other committees and may have an unlimited number of members. Rotation will not be required. Each focus group could have sub-committees.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually five meeting a year between August-October

PRINCIPAL FUNCTION

The Personnel Committee is to work with the Pastor in establishing policies relating to personnel administration and management.

Work of the committee shall include employment, salaries, benefits, problems, and all personnel services. This committee is nominated by the church Nominating Committee and elected by the church.

RESPONSIBILITIES

1. To prepare and update position descriptions for all employed personnel.

2. To recommend to the church all policies and procedures for employed personnel.

3. To furnish staff members with a copy of church policies and procedures.

4. To furnish each staff member with a copy of his/her job description.

5. To employ clerical and maintenance personnel upon the recommendation of the Pastor.

6. To be responsible for recommending salary scales, salaries, and benefits for employed personnel after hearing the recommendation of the Pastor.

7. To receive all staff resignations. Each employee will resign to the Pastor and the Pastor will relay the information to the chairman of the Personnel Committee. The committee will inform the church.

8. To evaluate and terminate upon church approval, if needed, any employee upon the recommendation of the Pastor.

HOW OFTEN DOES THIS COMMITTEE MEET?
Quarterly

PRINCIPAL FUNCTION

The Photography Committee will be nominated by the church Nominating Committee and elected by the church. This Committee will be available for photography needs and ministries as the Committee and/or church staff deem necessary.

RESPONSIBILITIES

1. To take pictures at Baptisms.

2. To take pictures at Baby Dedications.

3. To take any other pictures requested by the Pastor and/or staff.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed

PRINCIPAL FUNCTION

The Senior Adult Committee is responsible to the Associate Pastor/Senior Adults for assisting the church program organization in planning, conducting, and evaluating comprehensive programs for senior adult ministry.

RESPONSIBILITIES

1. To work with the Associate Pastor/Senior Adults in the planning of the church calendar, particularly as it relates to the senior adult program.

2. To coordinate budget preparation with the Associate Pastor/Senior Adults.

HOW OFTEN DOES THIS COMMITTEE MEET?
Monthly

PRINCIPAL FUNCTION

The Stewardship Committee shall be nominated by the church Nominating Committee and elected by the church. The Pastor shall be an ex-officio member along with the Church Treasurer and financial secretary.

RESPONSIBILITIES

1. To develop and promote stewardship education and activities that result in church members giving as distinctive Christian stewards.

a. Plan the annual church budget subscription program.

b. Encourage increased mission giving through association, state, and cooperative programs.

c. Provide educational opportunities in the areas of Christian money management and financial planning for the future.

2. To develop, present, and promote the annual church budget.

The committee will meet and receive budget requests from all committee chairmen for their budget needs for the new year.

These requests will be turned in to the financial secretary. The financial secretary will prepare the materials for presentation to the church budget committee. The committee chairmen are invited to be present when their requests are presented, if they so desire.

3. To develop and publicize church financial policies and encourage the church to follow them.

4. Analyze financial program for adequacy and effectiveness.

5. Monitor expenditures for cash flow and adherence to church policies and annual budget.

6. After the budget is prepared by the committee, the Pastor and Stewardship Chairman will prepare the presentation to the church.

Assignments will be made to committee members to share in the presentation.

7. A monthly report to the church of financial activity will be made by the financial secretary, or, in her absence, a person of her choosing. They are only reported to the church during quarterly business meetings. However, anyone may come in to the church office at any time to view a report.

POLICIES & PROCEDURES

Check signing: The Pastor will select certain church members in addition to the Church Treasurer to sign checks prepared by the financial secretary. Two signatures are required on all checks from the church.

Large purchases must include the following: Purchases between $500 to $5000 must have at least three price quotes. Purchases over

$5000 must have at least three (3) sealed bids. After efforts to obtain three (3) bids are unsuccessful, purchases may be determined by the bids received. Emergencies will be handled by the staff and appropriate committees.

Budget Procedures:

I. Budget Requests

A. Budget request for the various committees and departments shall be made in a timely fashion and upon the deadline set forth by the Stewardship Committee. All requests should be made after prayerfully considering the spiritual aims of each committee and department. Each committee and department should prepare a written plan of how the budget request will promote the Christian outreach of the entire program of the church.

B. Upon receiving the budget requests of the various committees and departments, the Stewardship Committee shall meet, and, after prayerfully ascertaining the fiscal capabilities of the church, shall propose an operating budget for the ensuing fiscal year.

Each budget recommended to the First Baptist Church shall be balanced and shall contain a breakdown of expected revenues and a complete breakdown of all proposed expenditures.

C. The First Baptist Church shall consider the proposed budget presented by the Stewardship Committee at a regular or special business meeting at least two weeks prior to the beginning of the ensuing fiscal year. The church shall make any amendments it deems necessary and the final adopted budget shall be the operating budget for the ensuing fiscal year.

D. Budget requests should be in as requested yearly.

II. Budget Administration

A. After the adoption of the budget by the church, and before the beginning of the next fiscal year, the Stewardship

Committee shall meet with the staff, committee chairmen, and department heads to fully explain the budget procedures.

B. Administration of the adopted budget shall be in accordance with the wishes of the church as approved in Section I-C.

C. Staff, committee chairmen, and department heads shall prepare a signed requisition for all budgeted expenditures except recurring monthly bills.

D. All budget amendments for expenditures not expressly listed in the budget shall be approved in advance of any expenditure. Amendments shall be recommended to the Stewardship Committee. If the Stewardship Committee concurs with the amendment, it shall recommend the amendment to the church. Upon favorable action by the church in regular or special business conference, the budget will stand amended to reflect the change.

E. Staff, committee chairmen, and department heads who desire a budget amendment to transfer funds from one budget item to another under their respective jurisdiction may do so with the approval of the Stewardship Committee. These changes may be approved by the Stewardship Committee provided the total budget for the category affected is not increased. Any transfer between committees or different areas of the ministry shall be accomplished by budget amendment as listed in Section II-D.

F. The staff, Stewardship Committee, Treasurer, and financial secretary shall be vested with the responsibility to provide leadership to insure that the intent and wishes of the church are carried out in expenditure of all church funds. It is the intent of these guidelines to provide a Christian atmosphere in the administration of all church funds and to provide a complete and up to date accounting of all church funds.

G. A copy of the final church budget along with all amendments will be filed in a conspicuous place in the church office.

Church members are urged and encouraged to inspect and keep themselves informed in all aspects of the church finances.

Any one of the trustees is authorized to sign any note payable, contract, or obligation of the church after the action has been approved in a Church Business Meeting.

First Baptist Church will comply with all IRS regulations regarding gift substantiation and disclosure. It will be the policy of First Baptist Church to direct donors to consult with their personal legal/financial advisors before entering into any major gift arrangement.

DESIGNATED GIFTS

1. The Stewardship Committee, with input from the Pastor will have the responsibility for establishing designated fund accounts and will only accept designated gifts for funds that have been set up by the church.

2. Any committee or member of First Baptist Church may request the Stewardship Committee to consider establishing a specified designated account in writing.

3. The Stewardship Committee will study the request and determine the advisability of establishing such an account. If the account is approved, the Stewardship Committee will present the request for adoption in a church business meeting.

4. Once a designated account is established, the church can then receive gifts to that account.

5. Designated funds received will be credited to the proper account, with the understanding that these funds are to be spent by the date of expiration set by the Stewardship Committee.

6. In the event designated funds have not been spent by the specified date:

a. The Stewardship Committee may extend the expiration date upon request of the person or persons initiating the account

or

b. The Stewardship Committee shall attempt to use the gift for a purpose as close as possible to that designated by the donor. If no such use can in good faith be found, the principal, the balance, or the income from the gift shall be placed in the Designated Reserve Fund. Similarly, if the unused balance of a designated gift is reduced to a level that limits the gift’s effectiveness, this balance shall be placed in the Designated Reserved Fund. If reasonably possible, the donor’s approval will be requested and obtained prior to movement of these monies. The church will be advised of the move at the next regular business meeting.

7. Gifts that are channeled through the church for the benefit of a specific individual cannot be recorded on the donor’s record of contributions. IRS regulations state, “Tax-deductible gifts may not be used to pass money or benefits to any named individual for personal use.” While it is permissible to pass on these gifts to the designated individual, such gifts are not deductible as a charitable donation under the Internal Revenue Code. The financial secretary will acknowledge these gifts in a letter but will not include them in the donor’s contribution record as deductible.

8. When accepting non-cash gifts such as furniture, clothing, books, and art, the financial secretary will send an acknowledgement letter briefly describing the gift to the donor and other information as required by IRS regulations. If the donor wishes it can contain a statement such as “valued by the donor at $xxx.xx.” The receipt must contain a statement indicating whether or not any goods or services were given in exchange for the gift. Per IRS directives, the church will not provide an estimated fair-market value of the property donated and will not reflect receipt of the non-cash gift on the donor’s record of contributions. Unless the donor or the Stewardship Committee has specifically requested otherwise, real estate, stocks, bonds, or other personal property will be sold as soon as is practical and proceeds invested as an unrestricted gift in the appropriate fund.

UNDESIGNATED GIFTS (not received as regular budget offerings)

If a will, trust, or other gift does not have provisions specifying either purpose or governing provisions, the Stewardship Committee, with the Pastor, will evaluate and review the needs of the church and recommend to the church how such gifts are to be spent and administered. The church will then vote on the recommendation from the Stewardship Committee during a church business meeting.

To be included in the given year’s record of contributions, any contribution must be received by December 31, or if mailed, the envelope must reflect a postmark no later than December 31.

A petty cash fund shall be maintained by the financial secretary for miscellaneous office expenses. The Stewardship Committee shall determine the amount of the petty cash fund. All expenditures must be documented at the time of the expenditure.

The financial secretary shall balance this account monthly or each time this fund is replenished, whichever is sooner to insure proper documentation of disbursements from this fund. All disbursement procedures and documentation requirements apply to petty cash.

Personal use of, or borrowing from, the fund is prohibited.

Review of Financial Records: The financial records of the church may be reviewed annually by at least a three member ad hoc committee appointed by the Nominating Committee. If the ad hoc committee has a concern over the financial records, then an outside accountant’s assistance will be sought to perform an external audit.

Establishing an accountable reimbursement plan for all ministers and employees with the following terms and conditions intended to comply with all applicable tax rules.

The church will reimburse only reasonable ministry-related business expenses incurred by a minister or employee. Subject to budget limitations, these expenses will include:

Ministry use of automobile, up to the current IRS standard mileage rate;

Approved ministry related travel away from home: transportation, lodging and meals on overnight trips;

Convention, conference and workshop expenses;

Ministry related subscriptions, books and tapes, with approval by the Pastor;

Entertainment/hospitality expenses, Per IRS regulations, these expenses can be reimbursed as non-taxable only if they meet a ministry connection requirement and the required documentation must include the amount, time, place, ministry purpose, and relationship of each expense. A receipt is required to accompany the documentation.

Employee reimbursable expenses must be reported within 10 days after the last day of the month in which the expenditure was made.

Monthly expense reports will be approved by the Chairman of the Stewardship Committee (or his designee) and the Pastor before payment is made each month.

Meals on Church Property

the following tests.·

They are furnished on the church’s premises.

They are furnished for church’s convenience.

Per IRS regulations, we are allowed to exclude the value of meals furnished to an employee from the employee’s wages if they meet

We recommend any meal, which has a charge, served on church premises is free for any employee required or requested to be in attendance.

HOW OFTEN DOES THIS COMMITTEE MEET?
Monthly on the third Thursday at noon.

PRINCIPAL FUNCTION

The Transportation Committee will be responsible for overseeing the maintenance and upkeep of the church bus and vans. The committee will be nominated by the Nominating Committee and elected by the church. Each driver must have on file a DHSMV report. This report may be obtained at the County Clerk of the Court’s office.

RESPONSIBILITIES

1. To insure that the bus and vans are properly serviced and maintained. (Change oil, tune-up, check tires, wash & wax)

2. To see that repairs are made so long as costs are covered in the approved budget.

3. To provide a list of drivers to the church office.

POLICIES & PROCEDURES

1. Use of bus and/or vans will be for First Baptist Church activities only unless otherwise approved by the church.

2. Trips should be scheduled at least one week in advance using sign-up sheet on church bulletin board.

3. Use designated FBC drivers only. Drivers must have a valid driver’s license and be 25 years of age or older. This is in compliance with insurance regulations. A CDL license is required to drive the bus.

4. Every traveler using the van must use a seatbelt.

5. In determining whether to use the bus or van, the following criteria should be used: 14 or less young people or 12 or less adults without luggage will use the van. Any questions should be referred to the Transportation Committee Chairman.

6. Drivers will be responsible for obtaining key and returning key to church office after each use. Driver is to be responsible for fueling and visible checks of vehicle's tires and oil. Driver is responsible for vehicle being cleaned after each use.

7. Any problems with bus or vans should be referred to the Transportation Committee Chairman immediately.

8. If a designated driver cannot be obtained, the group should contact the Transportation Committee Chairman and a driver will be provided.
HOW OFTEN DOES THIS COMMITTEE MEET?
As needed

PRINCIPAL FUNCTION

The Youth Committee shall be nominated by the church Nominating Committee, with suggestions from the Minister of Youth, and elected by the church. The purpose of the Youth Committee is to minister to the youth of our church, to be of utmost assistance to the Minister of Youth, and to follow the leadership of our Lord in all areas of youth work. Anyone working with the youth will be required to have a background check.

RESPONSIBILITIES

1. To assist the Minister of Youth in whatever way possible to implement plans and activities for the youth of the church.

2. To attend meetings held on a monthly basis as well as any special called meetings.

3. To attend all youth activities planned and sponsored by this committee, if at all possible. Each member may be asked to chaperone at youth activities on a rotation basis.

4. To bring ideas or thoughts to the monthly meetings, discuss and make plans for youth activities, and assist the Minister of Youth in putting these plans to work.

5. To prepare a yearly budget request listing youth trips, fellowships, lock-in's, etc, and present budget request to Stewardship Committee.

HOW OFTEN DOES THIS COMMITTEE MEET?
As needed, usually quarterly

PRINCIPAL FUNCTION

The Trust & Investment Oversight Committee will be responsible for overseeing church trust and investment accounts in a manner that honors the Lord, protects church resources, and supports the ministry and mission of First Baptist Church. This committee will review the status of trust and investment funds and make recommendations to the church as needed.

RESPONSIBILITIES

1. To review trust and investment account information on a regular basis.

2. To make recommendations concerning the use, management, or protection of trust and investment funds.

3. To work with the Stewardship Committee, church staff, and appropriate financial representatives as needed.

4. To ensure that trust and investment funds are used according to any donor restrictions, church policies, and approved church purposes.

5. To report to the church when action or approval is needed concerning trust or investment funds.

PRINCIPAL FUNCTION

Check Signers will be approved church members who are authorized to sign checks prepared by the financial secretary in accordance with church policy. Their purpose is to provide accountability and proper oversight in the disbursement of church funds.

RESPONSIBILITIES

1. To review checks before signing to ensure proper documentation and approval have been provided.

2. To sign checks in accordance with church financial policies.

3. To help ensure that no church funds are disbursed without the required signatures.

4. To work with the financial secretary, Church Treasurer, Pastor, and Stewardship Committee as needed.

5. To maintain confidentiality concerning church financial matters.

PRINCIPAL FUNCTION

The Audio & Visual Team will assist the church in carrying out worship services, special events, and ministry activities by providing sound, projection, livestream, recording, and other media support as needed.

RESPONSIBILITIES

1. To operate audio and visual equipment for worship services and church events.

2. To assist with sound, slides, livestream, video, lighting, and other media needs.

3. To maintain and care for audio and visual equipment.

4. To communicate equipment needs, repairs, or improvements to the appropriate staff member or committee.

5. To recruit and train volunteers to serve in audio and visual ministry.

6. To serve in a way that supports worship and minimizes distraction during church services.

7. To prepare and submit a budget request for audio and visual equipment in accordance with the Worship Pastor.

PRINCIPAL FUNCTION

The College Team will assist the church in ministering to college-age young adults by encouraging spiritual growth, fellowship, discipleship, service, and continued connection to the life and ministry of First Baptist Church.

RESPONSIBILITIES

1. To help plan and promote ministry opportunities for college-age young adults.

2. To encourage college students to remain connected to the church through worship, Life Groups, discipleship, and service.

3. To assist with fellowships, Bible studies, outreach events, and other ministry activities for college students.

4. To help identify and follow up with college-age guests and prospects.

5. To work with church staff and other ministry leaders in coordinating college ministry efforts.

PRINCIPAL FUNCTION

The Decorating Team will assist the church by decorating church facilities for worship services, special events, seasonal emphases, and other church-wide activities in a way that is appropriate, welcoming, and honoring to the Lord.

RESPONSIBILITIES

1. To plan and provide decorations for church-wide events and seasonal emphases as needed.

2. To coordinate decorating plans with church staff and the church calendar.

3. To maintain and store decorating supplies in an orderly manner.

4. To make recommendations concerning decorating needs, supplies, and improvements.

5. To ensure that decorations do not damage church property or interfere with worship, ministry, or safety.

PRINCIPAL FUNCTION

The Español Committee will assist the church in ministering to the Spanish-speaking community through worship, discipleship, outreach, fellowship, and service. This committee will work to support and strengthen the Spanish ministry of First Baptist Church.

RESPONSIBILITIES

1. To assist in planning and supporting Spanish ministry activities.

2. To help identify ministry needs within the Spanish-speaking community.

3. To encourage outreach, evangelism, discipleship, and fellowship among Spanish-speaking individuals and families.

4. To work with church staff and ministry leaders to coordinate Spanish ministry with the overall ministry of the church.

5. To make recommendations concerning resources, events, and opportunities that would strengthen the Spanish ministry.

PRINCIPAL FUNCTION

The Missions Team will assist the church in promoting and supporting local, state, national, and international missions. This team will help lead the church to pray, give, go, and serve in obedience to the Great Commission.

RESPONSIBILITIES

1. To promote missions education and involvement throughout the church.

2. To help plan and support mission projects, mission trips, and outreach opportunities.

3. To encourage prayer for missionaries, mission partners, and mission efforts.

4. To recommend mission opportunities and partnerships to the church.

5. To assist in promoting special mission offerings and mission emphases.

6. To work with church staff and ministry leaders to involve church members in mission service.

PRINCIPAL FUNCTION

The Scholarship Committee will be responsible for reviewing scholarship matters and making recommendations concerning the awarding of church scholarships according to church-approved guidelines and available funds.

RESPONSIBILITIES

1. To receive and review scholarship applications.

2. To determine eligibility according to approved scholarship guidelines.

3. To make recommendations concerning scholarship recipients and amounts.

4. To maintain confidentiality throughout the scholarship review process.

5. To work with the church office, Stewardship Committee, or other appropriate leaders regarding available scholarship funds.

6. To recommend updates to scholarship guidelines when needed.

PRINCIPAL FUNCTION

The Van Ministry Team will assist the church in providing transportation for children, youth, adults, and others who need transportation to church services and ministry activities. This team will serve as an outreach ministry by helping people connect to the life and ministry of First Baptist Church.

RESPONSIBILITIES

1. To provide transportation for approved church services and ministry activities.

2. To work with the Transportation Committee and church staff concerning van use, drivers, and safety procedures.

3. To help maintain accurate rider information and emergency contact information.

4. To ensure that riders are picked up, transported, and dropped off safely.

5. To communicate transportation needs, concerns, or vehicle issues to the appropriate church leader.

6. To serve riders and families with kindness, patience, and Christlike care.

PRINCIPAL FUNCTION

The VBS Team will assist the church in planning, promoting, and carrying out Vacation Bible School as an outreach to children and families in the church and community.

RESPONSIBILITIES

1. To help plan and organize Vacation Bible School.

2. To assist in enlisting and supporting VBS workers and volunteers.

3. To help promote VBS to the church and community.

4. To assist with registration, supplies, decorations, teaching needs, recreation, snacks, music, missions, and other VBS areas as needed.

5. To help create a safe, welcoming, and gospel-centered environment for children.

6. To assist with follow-up of children and families reached through VBS.

PRINCIPAL FUNCTION

The Usher Team will serve the church by welcoming individuals as they enter the sanctuary, assisting with seating, distributing materials, receiving the offering, and helping maintain an orderly and welcoming worship environment.

RESPONSIBILITIES

1. To greet members and guests as they enter the sanctuary.

2. To distribute bulletins and other worship materials as needed.

3. To assist guests and members with seating.

4. To provide visitor cards or other guest information as needed.

5. To receive the offering during worship services.

6. To assist with seating and crowd flow during special services and events.

7. To help identify needs or concerns during worship services and communicate them to the appropriate church leader.

PRINCIPAL FUNCTION

The Women’s Ministry will help women find God’s purpose for their lives, grow spiritually, build relationships with one another, and understand who they are in Christ through Bible studies, fellowships, service opportunities, and other ministry activities.

RESPONSIBILITIES

1. To plan and promote Bible studies, fellowships, and ministry opportunities for women.

2. To encourage women to grow spiritually and serve faithfully in the church and community.

3. To provide opportunities for women to build Christ-centered relationships with one another.

4. To help identify ministry needs among women in the church.

5. To work with church staff and ministry leaders in coordinating women’s ministry activities with the overall church calendar.

6. To recommend resources, events, and opportunities that would strengthen the spiritual growth and fellowship of women.